Finance Admin Assistant

About us: iconic brand, tiny company.

Polaroid was founded in 1937 by one of the most seminal innovators of the 20th century, Edwin Land. His motto was, “don't undertake a project unless it is manifestly important and nearly impossible.” In 2008, Polaroid shuttered its last factory, but a group of diehard fans came together as The Impossible Project to save instant film. Over 10 years later that startup acquired what was left of Polaroid and today we’re again a small group of people passionate about changing the world through great products.

Role description

The Finance Admin Assistant will provide support to the Accounting Manager, and the Finance Associate. The primary areas of support are, Accounts Payable, Cash Application, and Office Administration. The Secondary area of support is assisting with the disputing of customer violations (chargebacks).

Objectives of the role

Accurate and timely processing of all Accounts Payable transactions

Timely payment application of wholesale and direct sale payments

Effective administration of office including maintenance and planning

Consistent, timely and pro-active support to the team as needed

Primary Duties

Process Accounts payable transactions and ensure accurate coding and collection of approvals of invoices in ERP system

Perform Accounts Payable duties such as account maintenance, reconciliation, collecting, scanning, and filing supporting documentation

Expense report collection and processing, ensuring accurate coding and collection of receipts

Apply complex wholesale payments according to the customer remittance advice

Accurately code any payment discrepancies and/or Chargebacks

Apply direct sale payments from PayPal, Shopify and Amazon seller portals

Reconcile and post discrepancies and month-end accruals for Direct Sales transactions

Coordinate office maintenance and event coordination liaising with all departments

Provide support to Accounting Manager and AR Manager with customer and vendor inquiries and reporting

Competencies

Attention to detail as well as the wider consequences of errors in financial data entry

Intermediate Excel ability, analytical skills, methodical approach and problem-solving skills

Organisational and strong time management skills

Teamworking, communication and interpersonal skills

Self-motivation, integrity, self-awareness

Qualifications/experience required

1 year + experience with Administrative and clerical tasks

Extremely competent with Microsoft Excel and office suite

Excellent communication and organizational skills

Ability to be pro-active with a sense of urgency

Must possess the ability to work without direct supervision, and efficiently manage tasks and time

Display a positive and pro-active attitude

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