Job description
About us: iconic brand, tiny company
Polaroid was founded in 1937 by one of the most seminal innovators of the 20th century, Edwin Land. His motto was, “don't undertake a project unless it is manifestly important and nearly impossible.” In 2008, Polaroid was about to close its last factory but a group of diehard fans came together as The Impossible Project to save instant film. Over 10 years later that startup acquired what was left of Polaroid and today we’re again a small group of people passionate about empowering creators to change the world in the name of Polaroid.
We’re excited to introduce this new role, designed to help the right candidate launch their career in human resources alongside a supportive and experienced HR team in a fantastic work environment.
What we’re looking for
We’re searching for a proactive, analytical and detail-oriented HR Admin Coördinator to join our team! In this role, you’ll play a critical part in ensuring smooth HR operations, from handling payroll updates and onboarding processes to maintaining HR systems and supporting office management needs. If you’re organised, tech-savvy, driven, proactive and ready to make an impact, this is your opportunity to grow in a dynamic and collaborative environment with diverse challenges.
Key Responsibilities:
HR Operations:
Coordinate and process payroll changes, including new hires, information updates, and benefit enrollments, working closely with both the external payroll team and internal stakeholders to ensure accuracy and timeliness.
Draft, review, and finalize employment contracts and other HR-related documents, ensuring they comply with company policies and legal standards.
Support government-related processes such as visa applications, relocation assistance, 30% ruling requests, and submission of UWV forms for sickness and maternity benefits.
HR Process Support:
Assist with onboarding new employees, including conducting orientation sessions and managing necessary documentation.
Address employee inquiries regarding HR policies, procedures, and benefits.
Support recruitment efforts as needed, such as scheduling interviews and coordinating candidate communications.
HR Information System (HRIS) Management:
Maintain accurate and up-to-date employee records in the HRIS, ensuring data confidentiality.
Generate reports and analyze HR data to identify trends, support decision-making, and provide actionable insights to stakeholders.
Support the implementation and integration of HRIS modules, ensuring team members are equipped to use the system effectively.
Office Management Back-Up:
Assist in day-to-day office needs including coordinating catering, tracking lunch costs and travel allowance, managing parcel pick-ups and deliveries, and supporting office events when needed.
Provide support in arranging travel and accommodations for office visitors and employees.
Special Projects:
Once you have gained confidence in day-to-day HR tasks, we will involve you in small-scale HR projects that support the team and enhance your development. For example:
Assist with initiatives related to compensation and benefits, learning and development, recruitment, or internal communications, under guidance from senior team members.
Take on project-based tasks as opportunities arise to build skills and gain exposure to different areas of HR.
These projects will be introduced gradually, giving you a chance to learn and grow while maintaining focus on core responsibilities.
Qualifications:
We’re looking for someone who brings a balance of technical proficiency, people skills, and a proactive mindset. Whether you’re just starting out in HR or transitioning into this exciting field, we’d love to hear from you! Here’s what we value:
Communication: Outstanding verbal and written communication skills in English are a must. Since we need to interface with a number of Dutch government organisations, Dutch is preferred, and we love people who bring other languages too.
Education/Experience: A degree in Business, Psychology, Communications or a related field. Most important is the ability to take information from a wide variety of sources, be able to synthesise this into a coherent summary and identify opportunities to support our business processes.
Organizational Strength: Strong organizational skills with the ability to manage multiple tasks and priorities, as we have interesting HR jobs globally.
Tech-Savviness: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort using HR Information Systems (HRIS) or similar platforms. Experience with analytics or HR software is a plus.
Data & Detail Orientation: High attention to detail and a knack for maintaining accurate records, analyzing data, and presenting insights in a clear, actionable format.
Professionalism & Confidentiality: A commitment to handling sensitive employee information with discretion and professionalism.
Problem-Solving Skills: A solution-oriented approach, with the ability to think critically and address challenges in HR operations or administrative tasks effectively.
What to expect:
This is a fulltime job based in our Amsterdam office and directly reporting to our HR Manager.
This role requires a minimum of 4 days per week in the office, including mandatory attendance on Tuesday, Wednesday and Thursday.
Read more about our applicant privacy policy here:
https://www.polaroid.com/careers-job-applicant-privacy-policy
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